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County Commissioners Minutes Of December 21, 2020

The Board of County Commissioners of Washington County, Idaho, does hereby meet this 21st day of December 2020.


IN THE MATTER OF ROLL CALL)
Donna Atwood, Clerk, called roll call: Lisa Collini, present; Kirk Chandler, present; and Nate Marvin, present. Also present was Lyndon Haines.
Kirk Chandler opened the meeting and Lisa Collini led the Pledge of Allegiance. Kirk Chandler gave the invocation.

IN THE MATTER OF CORRESPONDENCE/MEETINGS AND REPORTS)
Correspondence received by the Board was reviewed and disseminated as required. The Board reviewed a Thank You letter from the Idaho Gold Star Families Memorial
Monument.
The Board discussed a survey from IAC (Idaho Association of Counties) requesting information about Washington County.
Kirk Chandler moved, seconded by Lisa Collini, to approve a demand warrant in the amount of $31,556.25 payable to Zoll Medical Corporation for a cardiac monitor for thenCambridge Ambulance District. Payment will be issued from the PILT Interest Trust Account, which will be reimbursed by CARES Act funding distributed by the State of Idaho.
Lisa Collini moved, seconded by Nate Marvin, to approve a Certificate of Residency for Gabriella Barbot. Motion carried.
Kirk Chandler moved, seconded by Lisa Collini, to approve Retail Alcoholic Beverage
License No. 19 for Weiser Golf Association, Inc. doing business as Rolling Hills Golf Course at 50 West Indianhead Road, Weiser, Idaho. Motion carried.
Lisa Collini moved, seconded by Nate Marvin to approve Retail Alcoholic Beverage License No. 18 for Legends on Main, LLC doing business at 114 East Main Street, Weiser, Idaho. Motion carried.
Nate Marvin moved, seconded by Lisa Collini, to approve Retail Alcoholic Beverage
License No. 20 for Midvale Mercantile, Inc. doing business as Midvale Merc at 10 Depot Street, Midvale, Idaho. Motion carried.
Nate Marvin moved, seconded by Lisa Collini, to approve Retail Alcoholic Beverage
License No. 21 for Cook Shack on 7th, LLC doing business at 1095 West 7th Street,
Weiser, Idaho. Motion carried.

Kirk Chandler read Resolution No. 21-03 on the record which extends the Local Disaster Emergency Pandemic Declaration.
Chandler moved, seconded by Lisa Collini, to approve Resolution No 21-03 extending
the Local Disaster Emergency Pandemic Declaration in Washington County for 90 days (March 31, 2020). Motion carried.
Nate Marvin read Resolution No. 21-04 regarding destruction of County records as allowed per Idaho Code.
Nate Marvin moved, seconded by Lisa Collini to approve Resolution No. 21-04 regarding destruction of records per Idaho Code. Motion carried.
Nate Marvin reported he had attended the Southwest District Health Board meeting.
Marvin discussed the availability of the COVID-19 vaccine.

IN THE MATTER OF MINUTES)
The minutes of the Board not heretofore approved of December 14, 2020 were approved as written.

IN THE MATTER OF OPERATIONS IN FUNDS/STATEMENT OF TREASURER’S CASH)
Nate Marvin moved to approve the Operations in Funds/Statement of Treasurer’s Cash for the month of October 2020 in the amount of $10,593,551.17. The motion was seconded by Lisa Collini with all in favor.

IN THE MATTER OF WEED AND RODENT CONTROL)
Bonnie Davis, Weed Superintendent, met with the Board. Davis reported the current rodent tail count is 2,268 tails with a budget balance of $28,165.00.
Davis presented the 2021 Cost Share Grant signature page to the Board for signature.
Kirk Chandler moved, seconded by Lisa Collini, to approve the signing of the 2021 Cost Share Grant. Motion carried.
Davis presented documentation regarding the re-appointment of Bob Shirts to the Rodent Board for a three-year term.
Kirk Chandler moved, seconded by Lisa Collini, re-appointment of Bob Shirts to the Rodent Control District Board for a three-year term. Motion carried.

Davis presented documentation regarding the re-appointment of Bruce Gochnour, Royce Schwenkfelder and Tom Sutton to the Washington County Weed Advisory Board for a two-year term.
Nate Marvin moved, seconded by Lisa Collini, to re-appoint Bruce Gochnour, Royce
Schwenkfelder and Tom Sutton to the Washington County Weed Advisory Board for a two-year term. Motion carried.
Davis informed the Board she was recently appointed to the State Noxious Weed Advisory Committee for a two-year term.
Davis reported the BLM (Bureau of Land Management) report is due December 31, 2020.

IN THE MATTER OF INFORMATION TECHNOLOGY)
Robert Peterson, Information Technology Director, met with the Board. Peterson reported he is still working with MTE (Midvale Telephone Exchange) on a quote for the fiber cable installation at the Road and Bridge Department. Peterson provided an update to the Board regarding a National Cyber-security review. The questionnaire has been completed in order to assist Emergency Manager Tony Buthman to qualify for grant funding.

IN THE MATTER OF PROSECUTING ATTORNEY)
Delton Walker, Prosecuting Attorney, met with the Board.
Chandler inquired if Walker had met with Road and Bridge Supervisor, Jerod Odoms, regarding the Salubria Pit located on Highway 95 near Cambridge. Chandler stated the lot cannot be sold as a building lot due to the size of the lot.
Marvin stated the property is surplus property that the County no longer uses.
Walker stated he would research the issue. Walker stated there is State Code that would apply to Surplus property owned by a county.
Chandler stated the lot is listed as “undevelopable”. The comparables provided were on properties that could be built on. The property was previously used as gravel pit by the County.
Walker inquired about the status of holding public hearings.
Chandler stated he believed the process should move forward.

Walker informed the Board he had spoken with Seth Grigg with Idaho Association of Counties regarding holding a Public Hearing and accommodations that will have to be made for those who wish to testify at a hearing. Robert Peterson stated remote sites could be set up in Cambridge or other locations via Zoom.
Walker stressed the importance of all persons being able to testify and hear all testimony given.

IN THE MATTER OF AMBULANCE)
Kirk Chandler moved, seconded by Lisa Collini to recess as the Board of Washington County Commissioners and convene as the Board of the Weiser Ambulance District.
Motion carried unanimous. Lisa Collini, Aye; Kirk Chandler, Aye; Nate Marvin, Aye.
Debbie Warren, Deputy Clerk, called roll call: Lisa Collini, present; Kirk Chandler, present; and Nate Marvin, present.
Luke Smith, Weiser Ambulance District Director, met with the Board. Also present was
Ambulance District Administrative Advisor, Tim Atwood and Corey Patocka.
Smith reported the Ambulance District had twenty-one runs last week, which included
five transfers and six refusals for care. Smith thanked Atwood and Patocka for their
assistance.
Smith reported he had negotiated with the attorney regarding the outstanding debt for 2019. As the representative, the attorney agreed to the 20% reduction as proposed by Smith. Payment has been issued to the District.
Smith stated he had reviewed the proposal from Systems Design West and spoke with the company representative. Systems Design West should be able to increase revenue for the district by $50,000.00-$70,000.00 per year. Smith presented a sample billing policy to the Board for their consideration. Smith stated there is a criteria in the policy to keep it uniform on hardship cases.
Smith informed the Board that Dr. Donohue’s malpractice insurance is covered by
ICRMP. The District does not have to cover the cost of additional insurance.
Patocka reported they are in the process of submitting the HUD grant application. Smith stated the cost of a new ambulance has increased by approximately $70,000.00.
Order No 21-09 for general expenses in the amount of $530.99 and Order No 21-06 for payroll expenses in the amount of $23,624.34 were presented to the Board for review.

Nate Marvin moved, seconded by Lisa Collini, to approve Order No. 21-09 for general expenses in the amount of $530.99. Motion carried.
Lisa Collini moved, seconded by Nate Marvin, to approve Order No. 21-006 for payroll expenses in the amount of $23,624.34. Motion carried.
Kirk Chandler moved, seconded by Lisa Collini to go into executive session at 10:51 a.m. in accordance with I.C. 74-206(1) (a & b) to consider hiring a public officer, employee, staff member or individual agent. This paragraph does not apply to filling a vacancy in an elective office, (b) to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Motion carried unanimous. Lisa Collini, Aye; Kirk Chandler, Aye; Nate Marvin, Aye.
Kirk Chandler stated that they were out of executive session at 11:00 a.m.
Kirk Chandler moved, seconded by Lisa Collini, to recess as the Board of the Weiser Ambulance District and reconvene as Board of Washington County Commissioners.
Motion carried unanimous. Lisa Collini, Aye; Kirk Chandler, Aye; Nate Marvin, Aye.
Debbie Warren, Deputy Clerk, called roll call: Lisa Collini, present; Kirk Chandler, present; and Nate Marvin, present.

IN THE MATTER OF PLANNING AND ZONING)
Bonnie Brent, Planning and Zoning Administrator, met with the Board. Brent presented a map of the Salubria Pit to the Board for review. Brent reported the property is zoned A1 Ag. The group discussed the allowable uses of the property and the possibility of zoning the property as commercial.
Chandler stated he had been contacted by persons who are interested in purchasing and subdividing property in the county.
Brent stated she had been contacted by a developer last week.
Brent discussed a Hold Harmless Agreement on property located near Highway 95 and Couper Road. Brent stated the owner would need to request a permit from FEMA due to the property being located in the flood plain.
Chandler discussed Planning and Zoning members and positions that may need to be filled. Chandler discussed the Public Hearing on the proposed Code Changes and requested that Brent work with Prosecutor Walker regarding organizing a hearing.

IN THE MATTER OF SOCIAL SERVICES)
Lorri Nakamura, Social Services Deputy Clerk, met with the Board.
Kirk Chandler moved, seconded by Lisa Collini to go into executive session at 11:37 a.m. in accordance with I.C. 74-206(1 (d) to consider records that are exempt from disclosure as provided in chapter 3, title 9, Idaho Code. Motion carried unanimous. Lisa Collini, Aye; Kirk Chandler, Aye; Nate Marvin, Aye.
Kirk stated they were out of executive session at 11:46 a.m.
Lisa Collini moved, seconded by Nate Marvin, to deny Case No. 2021-1 as the applicant did not cooperate with Health and Welfare, the applicant willfully gave false/misleading information, the applicant failed to cooperate with the County, the applicant divested self from assets within the past year, and the application is incomplete. Motion carried.
Nate Marvin moved, seconded by Lisa Collini, to accept payment in full on Case No. 2006-00024 in the amount of $3,805.44. The amount of $5,058.49 will be written off.
Motion carried.
Lisa Collini moved, seconded by Kirk Chandler, to approve the Social Services Deputy Clerk’s Reason for Approval or Denial. Motion carried.

IN THE MATTER OF ROAD & BRIDGE/SOLID WASTE)
Jerod Odoms, Road and Bridge/Solid Waste Supervisor, met with the Board. Odoms discussed the purchase of the Solid Waste Backhoe. The total cost to the County will be $106,265.00, with the trade-in value of $10,000.00.
Kirk Chandler moved, seconded by Lisa Collini, to approve the Sales Agreement with Western States for the 2020 420 Backhoe Loader at a price of $116,265.00 with the trade-in value of $10,000 on the 1998 Case 580SL for a final cost of $106,265.00. This includes a warranty as stated in the Sales Agreement. Motion carried.
Lisa Collini, moved, seconded by Nate Marvin, to approve the 2020 Annual Road and Street Report. Motion carried.
Odoms reported he had received the Annual Reports from The Department of the Interior regarding gravel pit in the County.
The group discussed the Road and Bridge and Solid Waste proposed Standards and Procedures as submitted by Odoms.

Lisa Collini read an email on the record regarding the speed limit signs posted on County Roads.
Odoms discussed the need to purchase signs that need to be replaced on County Roads.
Kirk Chandler moved, seconded by Lisa Collini to go into executive session at 12:19 p.m. in accordance with I.C. 74-206(1) (a & b) to consider hiring a public officer, employee, staff member or individual agent. This paragraph does not apply to filling a vacancy in an elective office, (b) to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student.
Donna Atwood, Clerk, called roll call: Lisa Collini, present; Kirk Chandler, present; and
Nate Marvin, present.
Kirk Chandler stated they were out of executive session at 12:40 p.m.
Chandler discussed the market analysis that was provided on the Salubria Pit property.
Chandler stated since the property is “undevelopable” the analysis provided may not be accurate. Chandler also discussed the possibility of re-zoning the property.
Odoms stated there is a non-buildable easement on the property as well.
Motion by Kirk Chandler, seconded by Lisa Collini and unanimously carried to recess at 12:45 p.m. until December 28, 2020 at 8:45 a.m.


Chairman, Board of County Commissioners

ATTEST:


Clerk

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