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Washington County Commissioners Approved Minutes January 19, 2021

January 19, 2021

The Board of County Commissioners of Washington County, Idaho, does hereby meet this 19th day of January 2021.


IN THE MATTER OF ROLL CALL)

Donna Atwood, Clerk, called roll call: Kirk Chandler, present; Lyndon Haines present; and Nate Marvin, present.
Nate Marvin opened the meeting and Donna Atwood led the Pledge of Allegiance. Robert Peterson gave the invocation.


IN THE MATTER OF CORRESPONDENCE/MEETINGS AND REPORTS)
Correspondence received by the Board was reviewed and disseminated as required. The Board reviewed a News Release from the Idaho Department of Lands regarding tree harvest due to the Woodhead Fire.
Kirk Chandler read Resolution No. 21-06 regarding unfunded mandates on the record.
Kirk Chandler moved, seconded by Nate Marvin to adopt Resolution No. 21-06 regarding unfunded mandates. Motion carried.
Lyndon Haines moved, seconded by Nate Marvin, to approve Retail Alcoholic Beverage License No. 28 for The Lucky Shoe, Inc., doing business at 2308 Keithley Creek Road, Midvale, Idaho. Motion carried.
Kirk Chandler moved, seconded by Lyndon Haines to approve an Agreement between the Idaho Department of Parks and Recreation and Washington County regarding Recreation Boating Safety Grant monies. Motion carried.
Nate Marvin moved, seconded by Kirk Chandler to allow the chairman to sign a letter to Southwest District Health appointing Lyndon Haines to the Southwest District Board of Health. Motion carried.


IN THE MATTER OF MINUTES)
The minutes of the Board not heretofore approved of January 11, 2021 were approved as written.

IN THE MATTER OF OPERATIONS IN FUNDS/STATEMENT OF TREASURER’S CASH)
Lyndon Haines moved, seconded by Kirk Chandler, to approve the Operations in Funds/Statement of Treasurer’s Cash for the month of November 2020 in the amount of $10,350,967.09. Motion carried.


IN THE MATTER OF WEED AND RODENT CONTROL)
Bonnie Davis, Weed Superintendent, met with the Board. Davis reported the current rodent tail is 3,066 tails with a remaining budget balance of $27,167.50.
Davis informed the Board they are working on getting the new pickup in for service and the need to order a new chemical tank at an approximate cost of $7,200.00.
Davis reported she is currently organizing the recertification class that will be held at the exhibit hall in Cambridge this year.
Davis informed the Board she is on the Cost Share Committee with the State and will be meeting with members of the Committee on January 27th and 28th .
Davis reviewed the 2021 ISDA (Idaho State Department of Agriculture) Cost Share Application with the Board.
Davis reported the Weed and Rodent Boards did not meet in January. The trapping Seminar is currently planned to be held in March.


IN THE MATTER OF EXTENSION OFFICE/ORCHARD REVIEW BOARD)
Mary Ridout, Extension Educator, met with the Board. Also present was Ron Kelley.
Ridout gave a brief review of the orchards within Washington County.
Ron Kelley addressed the Board and gave a brief summary of the background and the purpose of the Orchard Review Board.


IN THE MATTER OF INFORMATION TECHNOLOGY)
Robert Peterson, Information Technology Director, met with the Board. Peterson discussed equipment to be purchased with the Board. Peterson presented to the Board a quote from CompuNet, Inc., for an upgrade to the VMware software licensing for hosting the servers in the amount of $13,126.80 to be split between the Courthouse and Sheriff’s Department.

Lyndon Haines moved, seconded by Kirk Chandler to accept the quote from CompuNet for the software licensing upgrade and one-year subscription in the amount of $13,126.80. Motion carried.
Peterson reviewed a quote from CompuNet for Cisco switches in the amount of $3,528.09 for the Sheriff’s Department.
Kirk Chandler moved, seconded by Lyndon Haines to approve the purchase of a new Cisco switch in the amount of $3,528.09. Motion carried.
Peterson reported he would request an additional quote for the fiber cable to be installed between Washington County Road and Bridge and Washington County Weed Departments.
Peterson informed the Board the operating system that supports the Computer Arts programs within the County will need to be upgraded.


IN THE MATTER OF BOARD OF EQUALIZATION)
There were no item to be brought before the Board at this time.


IN THE MATTER OF PROSECUTING ATTORNEY)
Delton Walker, Prosecuting Attorney, met with the Board. Walker reported there will be a Planning and Zoning Commission meeting tonight. The Commission will review the proposed changes to the County Code.
Walker reported he will be meeting with the Fire District officials regarding the fire code.
Walker discussed the proper procedure to follow in order to hold Public Hearings.
Marvin discussed a meeting held with the Attorney General’s Office and using YouTube to allow the public to listen to hearings.
Haines discussed the necessity of audio working properly during hearings.


IN THE MATTER OF AMBULANCE)
Nate Marvin moved, seconded by Kirk Chandler to recess as the Board of Washington County Commissioners and convene as the Board of the Weiser Ambulance District.
Motion carried unanimous.
Debbie Warren, Deputy Clerk, called roll call: Lyndon Haines, present; Kirk Chandler, present; and Nate Marvin, present.

Luke Smith, Ambulance District Director, met with the Board. Also present was Ambulance District Administrative Advisor, Tim Atwood.
Order No. 21-12 for general expenses in the amount of $7,777.52 and Order No. 21 0008 for payroll expenses in the amount of $25,778.58 were presented to the Board for review.
Smith reported the Ambulance District had thirteen calls for service last week that included four transfers, and three lift assists with refusals for care.
Smith reported there is $350,000.00 in CARES Act Grant Funding available to the District. Smith stated he is in contact with a grant writer to assist with submitting the application. Smith informed the Board that there is also grant funding available to assist with education. Applications for both grants are due at the end of February.
Smith presented to the Board the amended billing policy as approved last week for signature.
The Board reviewed and signed a letter authorizing Smith to receive financial information from Muir and Guerrant, Certified Public Accountants.
Smith discussed security cameras to be installed for the District. Smith stated he had received a bid for approximately $5,000.00. Lyndon Haines provided information regarding the law for the installation of cameras. The matter will be researched further.
Smith informed the Board he is auditing personnel files and reviewing possible changes to the scheduling. Smith stated he is hoping to increase the number of full-time staff.
Lyndon Haines moved, seconded by Kirk Chandler to approve Order No. 21-0008 for payroll expenses in the amount of $25,778.58. Motion carried
Lyndon Haines moved, seconded by Kirk Chandler to approve Order No. 21-12 for general expenses in the amount of $7,777.52. Motion carried.
Nate Marvin moved, seconded by Lyndon Haines to go into executive session at 10:48 a.m. in accordance with I.C. 74-206(1) (a & b) to consider hiring a public officer, employee, staff member or individual agent. This paragraph does not apply to filling a vacancy in an elective office, (b) to consider the evaluation, dismissal or disciplining of, or to hear complaints or charges brought against, a public officer, employee, staff member or individual agent, or public school student. Lyndon Haines, Aye; Kirk Chandler, Aye; Nate Marvin, Aye.
Nate Marvin stated they were out of executive session at 11:20 a.m.

Nate Marvin moved, seconded by Lyndon Haines to recess as the Board of the Weiser Ambulance District and reconvene as Board of Washington County Commissioners.
Motion carried unanimous.
Debbie Warren, Deputy Clerk, called roll call: Lyndon Haines, present; Kirk Chandler,
present; and Nate Marvin, present.


IN THE MATTER OF PLANNING AND ZONING)
Bonnie Brent, Planning and Zoning Administrator, met with the Board. Brent presented documentation as requested on a one lot subdivision on property located on the Weiser Flat.
Brent informed the Board that the Planning and Zoning Commission will meet tonight.
Some members will participate by Zoom Session.
The group discussed new homes that are being built on Couper Road and the concern of the width of Couper Road.


IN THE MATTER OF COURTHOUSE LIGHTING)
Sheriff, Matt Thomas, and Building and Grounds Supervisor, Cesar Carbajal, met with the Board. Carbajal presented quotes to replace the lighting in the Annex Building, Courthouse and exterior of the buildings.
Kirk Chandler moved, seconded by Lyndon to accept the proposal from Hata Electric in the amount of $23,311.00 to replace the lighting in the Annex Building, Courthouse main floor and the exterior lighting. Motion carried.


IN THE MATTER OF ROAD & BRIDGE/SOLID WASTE)
Jerod Odoms, Road and Bridge/Solid Waste Supervisor, met with the Board. Odoms presented an Application for Placement of Culverts/Approaches to the Board for review.
Odoms explained the application is for a 2 inch power conduit.
Kirk Chandler moved, seconded by Nate Marvin to approve the Application for Placement of Culverts/Approaches to be placed on Couper Road as requested by Tri- County Tractor and Implement. Motion carried.
Odoms informed the Board that a 35 mph sign will be installed on Cahill Road this week.
There was discussion regarding improvements that are needed on Goodrich Road.

Odoms reported on training that will be held in February for MSHA (Mine Safety and Health), CPR and flagger classes. Materials will be ordered.
Odoms informed the Board he had received an invitation to attend the Capital for a Day event from the Association of Highways. The Board agreed to allow Odoms to attend.
Odoms discussed Cove Road and Unity Bridge with the Board. Odoms requested permission to begin the engineering process on Unity Bridge.
Marvin discussed problems on Deer Creek Road and school buses being able to turn around with the level of snow. Odoms agreed that there is work to be done at the turnaround.
Marvin discussed the cost of $30 per ton for demolition materials hauled to Solid Waste.
The customer did not have cash and Marvin inquired if it was possible to bill the customer. Odoms will look into the matter further.
Motion by Nate Marvin, seconded by Kirk Chandler and unanimously carried to recess at 12:20 p.m. until January 25, 2020 at 8:45 a.m.


Chairman, Board of County Commissioners

ATTEST:


Clerk

A full audio recording of the Commissioner Meeting is available at the Clerk’s Office
upon request.

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